DBS

downloadIf you want to work in a school you will need to get a DBS (The Disclosure and Barring Service) check.

The school you are applying to will do this for you and pay for it but you will need to chase it.

Why do I need a DBS Check?

The Disclosure and Barring Service manage lists of individuals who are barred from working with children and adults. New safeguarding regulations introduced in October 2009 place an obligation on employers, social services and professional regulators to notify the DBS of relevant information.

This obligation ensures that individuals who pose a threat to vulnerable groups can be barred from working with them. It also makes it a criminal offence for barred individuals to apply to work with these groups and for employers to knowingly employ them.

A DBS check at its most basic is done to protect the children, adults and also yourself within the workplace. It is an important tool in the fight against abuse.

What does a DBS Check do?

There are 3 types of check
The employer or organisation you are working at or applying to should provide you with more information about the level of check required. In a school it will be an enhanced check.

Standard
This checks for spent and unspent convictions, cautions, reprimands and final warnings.

Enhanced
This includes the same as the standard check plus any additional information held by local police that’s reasonably considered relevant to the role being applied for.

Enhanced with list checks
This is like the enhanced check, but includes a check of the DBS barred lists. These are jobs that involve carrying out certain activities with or for children and adults, schools are of course included in here.

If you have anything on your DBS that is on the barred list you will not be able to work in a school or any other work involving children.

What Documents do I need?

Group 1: Primary identity documents

Document Notes
Passport Any current and valid passport
Biometric residence permit UK
Current driving licence photocard – (full or provisional) UK, Isle of Man, Channel Islands and EU
Birth certificate – issued within 12 months of birth UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Group 2a: Trusted government documents

Document Notes
Current driving licence photocard – (full or provisional) All countries outside the EU (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) – paper version (if issued before 1998) UK, Isle of Man, Channel Islands and EU
Birth certificate – issued after time of birth UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate UK and Channel Islands
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b: Financial and social history documents

Document Notes Issue date and validity
Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, for example pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Work permit or visa UK Valid up to expiry date
Letter of sponsorship from future employment provider Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application Must still be valid
Utility bill UK – not mobile telephone bill Issued in last 3 months
Benefit statement, for example Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EU National ID card Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be provided Must still be valid

The documents needed will depend on the route the application takes. The applicant must try to provide documents from Route 1 first.

Route 1

The applicant must be able to show:

  • one document from Group 1, below
  • 2 further documents from either Group 1, or Group 2a or 2b, below

At least one of the documents must show the applicant’s current address.

Route 2

If the applicant doesn’t have any of the documents in Group 1, then they must be able to show:

  • one document from Group 2a
  • 2 further documents from either Group 2a or 2b

At least one of the documents must show the applicant’s current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.

For Route 3, the applicant must be able to show:

  • a birth certificate issued after the time of birth (UK and Channel Islands)
  • one document from Group 2a
  • 3 further documents from Group 2a or 2b

At least one of the documents must show the applicant’s current address. If the applicant can’t provide these documents they may need to be fingerprinted.

Your name must be exactly as it is on your birth certificate, driving licence etc. If you have changed a spelling, double barreled or something else this may cause problems and in my experience the DBS Service is not very good.

How do I get a DBS check?

The employer gets an application form from DBS or an umbrella body (a registered body that gives access to DBS checks). You will then need to fill in and return to them along with documents proving their identity.

Once that is done the employer sends the completed application form to DBS or their umbrella body.

This is when you start to wait as it passes through five separate stages.

Stage 1 – Application Form received by the DBS and validated

Stage 2 – Police National Computer searched

Stage 3 – DBS Children, DBS Adults and List 99 searched (where applicable)

Stage 4 – With the Local Police Force (if at this point you have been waiting for 60 plus days you can ask for an ‘Escalation’) This may speed it up but my advice is to contact your MP.

Stage 5 – Certificate printed

In my experience the police took weeks and weeks to check mine. After calling everyday and getting no help I got my local MP involved who wrote a letter (which incidentally went missing) but my check came through rather speedily after that.

I lost £600 in wages but there is no way of claiming that.

I was not best pleased nor impressed by the whole process even though it has an important place in the safeguarding of our children.

Finally your certificate will be posted to you NOT your employer, they have to ask the the certificate. They cannot keep it or take a copy of it.

If you join the DBS Update Service your employed can check your certificate online, however most have not heard about it and will not use it.

Your employer will renew your DBS for you.